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Geneva area Durée indéterminée 100 %

Executive Assistant

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your missions

  • Manage the Transformation & CSR Director calendar and ensure smooth orchestration of his agenda, prioritizing the most sensitive priorities and matters
  • Book, coordinate and organize various meetings for the departments 
  • Organize, maintain the office system and help prepare meetings (supporting documents etc..)
  • Support the Organization and CSR teams in organizing events 
  • Organize travels arrangements/logistics for the team
  • Maintain the department budget overview and manage invoices / budgets process including vendor creation and payments.
  • Help on the onboarding for newcomers
  • Assist the team with the preparation of power point presentations and finance procedures
  • Manage the continuous improvements of processes in the team (IT folder management, contract follow up, validation workflow for CARs,…)

your PROFILe

  • You have 5-8 years of working experience as executive assistant for senior management
  • You are able to organize a daily workload by priorities, with the capacity to anticipate and be proactive
  • You are a real team player, with convincing interpersonal and relational skills that give you the ability to engage others and develop human relationships 
  • You are able to manage stress and confidentiality, with calm and confident
  • You have good judgment and inter-personnel skills - ability to seize the big picture
  • You have strong computer skills (good command of Word, Excel, outlook, and PowerPoint) and you are at ease in preparing various presentations as a support to department. 
  • You are fluent preferably in multiple languages with spoken and written English and French mandatory

Réf. Job Watch
JW54174023
Catégories de métiers
Secrétariat de direction / Administration générale - Back-office


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